Whether planning a party for eight or 8000, hosting a successful event of any size involves stress, time and a tremendous amount of effort.
With everything that you eventually put into making your event happen, you want it to go smoothly and make sure that everybody has a good time. While you cannot control every element, there are some things that you can do to ensure that your event is a total success.
- Plan In Advance: Have a date set for your event well in advance, and send out invites when the date is established. This will give your contacts plenty of time to clear their schedules for that date, or let you know of any conflicts well ahead of the event.
- Be Convincing: Create a buzz about your event with well-designed invites and convincing reasons why people should attend. Make people believe that this event is something they definitely will not want to miss.
- Send Reminders: Planning and sending invites in advance is necessary, but some people need to be reminded close to the date of the event. Send an email reminder a week or so before the event to ensure that the event hasn’t slipped from anyone’s mind.
- Convenience Is Key: Make sure that your guests are able to find the venue easily, and provide them with directions or a map to the location. Also make sure that the venue is big enough to comfortably fit all of your guests, because a cramped event will hurt everybody’s experience.
- Expect Extras: It’s always better to over-prepare than to under-prepare. Have enough seats, food, and drinks for everybody with room to spare as well. This way, if more people come than you originally expected, you’ll still be able to accommodate them.
- Garbage Cans: Have enough garbage cans to fit the amount of people who will be attending, and make sure that they are conveniently located throughout the venue. This will make it easier for your guests to throw their trash away, and make it easier for you to clean up afterwards.
- Portable Restrooms: Last but not least, if guests will be there longer than 30 minutes, they will most likely need to use the restroom. For smaller events at your home or business, that means that they will be using your facilities — which may not be accommodating for you or your guests — even for a small group. For larger events, portable restrooms become a necessity, and having the right number and the right type remains critical if you want to avoid major headaches during the event.
As with anything, proper preparation remains the key to putting on a successful event. By taking care of potential problems before they arise, you can minimize the stress and likelihood of having to deal with them during the event.
For more information about hosting a successful event from the event experts at C&W Portables, please contact us here or call us directly at 231.723.9002.
Thanks for the great information to plan for an event. I didn’t know that creating the invites so early in advance is so important, but it makes sense that it will provide enough time to schedule it. My husband asked me to put on a local royal event for the community and I think a cocktail casino night would do the trick. Since I’ve never done anything like this, I think I’ll be calling around for a professional to make sure everything goes smoothly.
I really like that you recommend planning far in advance. This seems like common sense, although, it definitely is something to remember because working out the logistics between vendors, the venue, etc. far in advance could be a great way to ensure you don’t have any issues leading up to the actual event date. Thanks for the post; I’ll have to remember these things for if I host an event because ensuring the venue is suitable for the audience, the AV is figured out, and the food is planned could be very helpful to keep stress levels low.